Procure-to-pay software with AI power

Pipefy is the procure-to-pay solution for optimizing procurement workflows and unlocking operational efficiency. Build and automate workflows to manage incoming purchase requests, onboard new vendors, and issue payments faster than ever before.

Pipefy centralizes all procure-to-pay elements – from requests to payment — to deliver frictionless experiences for internal and external users, and eliminates constant toggling between apps, disjointed communication, and inefficient spreadsheets.

With Pipefy, procurement teams can:

• Bring teams, tools, and systems together in one place. 
• Simplify request intake, approvals, reviews, vendor management, and payments. 
• Bridge communication silos between purchasing and accounts payable for more seamless procurement experiences and less confusion or mistakes.

Yes! View and control your entire procurement operation in one place, and ensure information is exchanged error-free between people and tools automatically. With Pipefy’s custom integrations, seamlessly connect to popular software and tools, including:

• NetSuite
• Oracle E-Business Suite
• QuickBooks Online
• Sage Intacct
• Sage Live
• SAP Data
• SAP On-premise
• Workday
• Xero
• Zoho Invoice
• Zuora for Salesforce

Some common procure-to-pay uses include: Purchasing

• Use customizable forms to collect purchase requests in a standardized and structured manner. Add mandatory form fields to ensure all request requirements are met every time — no follow-up necessary.
• Automatically turn purchase requests into cards for approval, and automatically assign approvers and set review SLAs.
• Portals to group purchase and accounts payable forms in one standardized and secure place for external and internal stakeholders to quickly submit requests. In addition, stakeholders can access key information like policies, request forms, and more.
• Create audit reports without losing any details or information along the way.

• Automate deadline alerts and approval flows to exchange information with responsible agencies or vendors on time. This will enable you to cash in on early payment discounts, and prevent late fees.
• Organize invoices and send receipts to procurement, requesters, and vendors.
• Automatically register a transaction with an accounting platform with custom integrations.

• Connect and import vendor databases for error-free payments.
• Create self-service workflows for vendor registration, updates, and onboarding.
• Keep up with approval cycle times, department expenses, and vendor performance with customizable dashboards.
• Track internal and external contract approvals, modifications, and periodically audit contract management processes.

While these are two different processes with different scopes, procurement software is typically used to manage the procure-to-pay process. That’s because procure-to-pay falls under the wider procurement management umbrella. Pipefy automates and digitizes the entire procure-to-pay cycle, making it easier to manage and analyze spending, contracts, and vendors.

Accounts payable software streamlines and automates business payment processes to reduce manual tasks and payment errors. Procure-to-pay software helps procurement teams manage their entire purchasing process by creating a seamless flow between purchase requests and accounts payable.

Three-way matching is the process of comparing the purchase order (PO), invoice, and goods received note (GRN) to ensure that the information matches before the invoice is approved and payment is issued to vendors. Pipefy offers features that make three-way matching easy, such as:

• Mandatory fields for each phase form to validate information and ensure that approvals aren’t granted without the correct information input or processed.
• Integrations with existing accounting software so information is shared accurately and in real time.
• Automatic audit trails for each step in the procure-to-pay process for total control and visibility.
• Optical character recognition technology that turns process-related documents into data. With a solution that reads, analyzes, and processes document contents like humans, processing speed and accuracy increase.

Security and privacy are our top priorities. Here’s how we guarantee compliance, governance, and security across our platform:

• SOC2 certified and AWS qualified.
• Meets LDAP, ISO 27001, ISO 27018, and ISO 27701 standards.
• Multi- and single-tenant hosting options.
• Active monitoring and backups in place to recover information if anything happens within our environment.
• Audit logs for all activity on the platform using DataDog for analysis and S3.
• 99.9% or higher uptime.
• SSO, 2FA, and permission management.
• All data within Pipefy is encrypted in transit and at rest using 256-bit encryption.