Procure-to-pay software with AI power

Empower procurement teams to become strategic partners. Automate workflows, boost efficiency and maximize savings.

Play Video
2:30 min
Hero image

Trusted by 3700+ brands across 150+ countries

Standardize execution

Customizable workflows, from purchase requisition to supplier management 

Streamline workflows with a few clicks

Leverage the power of Pipefy AI to create workflows rooted in best practices and tailored to your team’s unique needs.

Speed up processes and dodge errors

Our procure-to-pay software solution ensures seamless automation at every step – be it requests, quotes, supplier selection, approvals, or follow-ups.

Transparency and accountability at each step

Create secure portals where records and documents can be organized. Ensure all information is easily accessible, especially during audits.

video cover

Focus on strategic tasks

Fast-track PO cycle time and stakeholder coordination

Help every stakeholder find what they need

Design personalized portals where stakeholders can update information, submit invoices, and monitor process statuses easily.

Ensure compliance with custom forms

Share custom forms with required fields to ensure accuracy and policy adherence. 

Collaboration made simple

Streamline the entire approval process with Pipefy, providing a single, collaborative platform for requesters, approvers, and suppliers to interact seamlessly.

video cover

Cost-efficiency through AI

Control spend with real-time insights

Elevate purchasing accuracy

Enhance your purchasing capabilities with AI. With Pipefy, you can forecast ideal quantities and suppliers for requisitions based on your buying data.

Optimize processes, reign in spending

Reduce human effort and expedite the procure-to-pay process cycle with tailored dashboards, efficiently controlling spending.

Smarter decisions with reliable data

Pipefy AI efficiently evaluates your processes, delivering reliable data, from negotiation details to spending patterns, equipping your team for more strategic decision-making.

video cover

Automate and integrate workflows

Optimize cross-functional processes with Pipefy’s procure-to-pay software

Integrate with your existing ERPs and accounting systems to consolidate processes and enhance cross-functional efficiency.

Explore all integrations

Empowered requesters

Automate intake, approvals, assessments, and reviews across systems.

Engaged suppliers

Easily transfer information, documents, and invoices with seamless integrations.

Agile approvers

Reduce manual tasks and improve process reliability with automation.

Procure-to-Pay

Explore our product

Pipefy Product Demo Background

Why procurement teams choose Pipefy

75

%

SLA reduction in supply request processing

295

%

productivity gain in the supply team

50

%

reduction in payment processing time

223

%

return on investment

75

%

SLA reduction in supply request processing

295

%

productivity gain in the supply team

50

%

reduction in payment processing time

223

%

return on investment

Animation placeholder

A flexible platform that adapts to you. Not the other way around.

View all templates

Customer voices

Achieving amazing results for enterprises across all segments.

Author Photo

With Pipefy, we scaled our operation without hiring more people. We went from 230 tickets a month to 930 a month.

Author Photo

Mateus Priólli Pereira

Process and Project Specialist

With Pipefy, we scaled our operation without hiring more people. We went from 230 tickets a month to 930 a month.

Mateus Priólli Pereira

Process and Project Specialist

Author Photo

I modeled my own process and tested it myself. Pipefy’s support was excellent and I quickly understood the value of the tool.

Author Photo

Gabriela Chammas

Controlling Coordinator

I modeled my own process and tested it myself. Pipefy’s support was excellent and I quickly understood the value of the tool.

Gabriela Chammas

Controlling Coordinator

Author Photo

Pipefy has given us flexibility to manage processes such as upcoming product development, orders and approvals.

Author Photo

Dan Tipton

Logistics Manager

Pipefy has given us flexibility to manage processes such as upcoming product development, orders and approvals.

Dan Tipton

Logistics Manager

Pipefy has consistently been recognized as the industry leader on G2.

Dive into our

success stories

How ONE Ocean Network Express standardized accounts payable across 4 continents with Pipefy

How Pipefy is making a difference for ONE
One Columba Cargo Ship

How DASA increased efficiency in 295% managing supply chain requests

How Pipefy is making a difference for DASA
One Columba Cargo Ship

Questions & Answers

If you need help, we are ready to provide guidance and support.

What is Pipefy’s procure-to-pay software?

Pipefy is the procure-to-pay solution for optimizing procurement workflows and unlocking operational efficiency. Build and automate workflows to manage incoming purchase requests, onboard new vendors, and issue payments faster than ever before.

How does Pipefy Procure-to-Pay work?

Pipefy centralizes all procure-to-pay elements – from requests to payment — to deliver frictionless experiences for internal and external users, and eliminates constant toggling between apps, disjointed communication, and inefficient spreadsheets.

What are Pipefy Procure-to-Pay benefits?

With Pipefy, procurement teams can:

  • Bring teams, tools, and systems together in one place. 
  • Simplify request intake, approvals, reviews, vendor management, and payments. 
  • Bridge communication silos between purchasing and accounts payable for more seamless procurement experiences and less confusion or mistakes.

Can I integrate Pipefy Procure-to-Pay with my existing software or tools?

Yes! View and control your entire procurement operation in one place, and ensure information is exchanged error-free between people and tools automatically. With Pipefy’s custom integrations, seamlessly connect to popular software and tools, including:

  • NetSuite
  • Oracle E-Business Suite
  • QuickBooks Online
  • Sage Intacct
  • Sage Live
  • SAP Data
  • SAP On-premise
  • Workday
  • Xero
  • Zoho Invoice
  • Zuora for Salesforce

What is a Pipefy use case for procure-to-pay?

Some common procure-to-pay uses include: Purchasing

  • Use customizable forms to collect purchase requests in a standardized and structured manner. Add mandatory form fields to ensure all request requirements are met every time — no follow-up necessary.
  • Automatically turn purchase requests into cards for approval, and automatically assign approvers and set review SLAs.
  • Portals to group purchase and accounts payable forms in one standardized and secure place for external and internal stakeholders to quickly submit requests. In addition, stakeholders can access key information like policies, request forms, and more.
  • Create audit reports without losing any details or information along the way.
Accounts Payable
  • Automate deadline alerts and approval flows to exchange information with responsible agencies or vendors on time. This will enable you to cash in on early payment discounts, and prevent late fees.
  • Organize invoices and send receipts to procurement, requesters, and vendors.
  • Automatically register a transaction with an accounting platform with custom integrations.
Vendor Registration and Contract Analysis
  • Connect and import vendor databases for error-free payments.
  • Create self-service workflows for vendor registration, updates, and onboarding.
  • Keep up with approval cycle times, department expenses, and vendor performance with customizable dashboards.
  • Track internal and external contract approvals, modifications, and periodically audit contract management processes.

What is the difference between procure-to-pay and procurement software?

While these are two different processes with different scopes, procurement software is typically used to manage the procure-to-pay process. That’s because procure-to-pay falls under the wider procurement management umbrella. Pipefy automates and digitizes the entire procure-to-pay cycle, making it easier to manage and analyze spending, contracts, and vendors.

Is procure-to-pay and accounts payable software the same thing?

Accounts payable software streamlines and automates business payment processes to reduce manual tasks and payment errors. Procure-to-pay software helps procurement teams manage their entire purchasing process by creating a seamless flow between purchase requests and accounts payable.

What is three-way matching? Can Pipefy do this?

Three-way matching is the process of comparing the purchase order (PO), invoice, and goods received note (GRN) to ensure that the information matches before the invoice is approved and payment is issued to vendors. Pipefy offers features that make three-way matching easy, such as:

  • Mandatory fields for each phase form to validate information and ensure that approvals aren’t granted without the correct information input or processed.
  • Integrations with existing accounting software so information is shared accurately and in real time.
  • Automatic audit trails for each step in the procure-to-pay process for total control and visibility.
  • Optical character recognition technology that turns process-related documents into data. With a solution that reads, analyzes, and processes document contents like humans, processing speed and accuracy increase.

How does Pipefy address data security and privacy?

Security and privacy are our top priorities. Here’s how we guarantee compliance, governance, and security across our platform:

  • SOC2 certified and AWS qualified.
  • Meets LDAP, ISO 27001, ISO 27018, and ISO 27701 standards.
  • Multi- and single-tenant hosting options.
  • Active monitoring and backups in place to recover information if anything happens within our environment.
  • Audit logs for all activity on the platform using DataDog for analysis and S3.
  • 99.9% or higher uptime.
  • SSO, 2FA, and permission management.
  • All data within Pipefy is encrypted in transit and at rest using 256-bit encryption.
Learn more about how Pipefy protects your data at our Security Center.